Voting Procedures for Directors — Summary
- As required by Screenrights Articles of Association all elections to fill vacancies for directors (except for casual vacancies) must take place by ballot.
- Members are contacted by email calling for nominations for suitable candidates to be elected as directors of Screenrights Board and giving them advice of the Annual General Meeting (AGM).
- Nominations for candidates must be received at least 35 days prior to Screenrights AGM which is at the end of October each year.
- Notices of meetings, together with ballot papers and proxy forms will be sent out by post or electronically, to be received by members within 21 days prior to members meetings.
- Voting will take place by electronic ballot unless a member requests a postal vote.
- Votes for the election of directors, whether postal or electronic must be received at least 7 days before the AGM. Appointments of a proxy may also be notified electronically.
- The candidate who receives the highest number of votes will be elected. If there is more than one vacancy the candidate who receives the second highest number of votes will be elected and so on.
Voting rights are the same as if by poll, namely; Each member has one vote plus one additional vote for each $500 distributed to the member in the previous accounting period (financial year) with no member entitled to exercise more than 15% of the total votes available to members entitled to attend and vote.
Members may vote for up to 4 directors who are nominated to fill positions. In such event, the total number of a members votes will be allocated for each position rather than being divided across the 4 positions.
For example, if a member has one (1) vote and the member votes for 4 candidates, each of those 4 candidates will receive one vote. Similarly, if the member votes for fewer than 4 candidates, those candidates selected will receive one (1) vote each.
Rotation of Directors
- A director may not retain office for more then 3 calendar years following the directors election without submitting for re-election.
- At the Annual General Meeting in each year one third of the directors in office must retire from office.
- The directors to retire by rotation at each AGM are those who have been longest in office. The length of time a director has been in office must be computed from the date of the directors appointment.
- If two (2) or more directors have been in office an equal length of time the directors to retire are (subject to agreement between them) to be determined by drawing lots in any manner determined by the Chairperson.