VOTING PROCEDURES FOR DIRECTORS — SUMMARY
- As required by Screenrights’ Constitution all elections to fill vacancies for Directors (except for casual vacancies) must take place by ballot.
- Members are contacted by email calling for nominations for suitable candidates to be elected as directors of Screenrights Board and giving them advice of the Annual General Meeting (AGM).
- Nominations for suitable candidates to be elected as Authorial Directors (Composer) or General Director must indicate whether the candidate is seeking to be elected as the relevant Director.
- Nominations for candidates must be received at least 35 days prior to Screenrights’ AGM which is at the end of October each year.
- Notices of meetings, together with ballot papers and proxy forms, will be sent out by post or electronically, to be received by members 21 days prior to the meeting.
- Voting will take place by electronic ballot unless a member requests a postal vote.
- Votes for the election of directors, whether postal or electronic, must be received at least seven (7) days before the AGM. Appointments of a proxy may also be notified electronically.
- Members will be advised which of the candidates are Authorial (Composer) Candidates or General Candidates.
- The Authorial (Composer) Candidate with the highest number of votes will become the Authorial (Composer) Director.
- Authorial (Composer) Candidates who do not receive sufficient votes to be elected as an Authorial (Composer) Director may still be elected as a General Director if they receive a sufficient number of votes.
- For General Director positions, the candidate who receives the highest number of votes will be elected.
- If there is more than one General Director vacancy the candidate who receives the second highest number of votes will be elected, and so on.
- Voting rights are the same as if by poll, namely, each member has one vote plus one additional vote for each $500 distributed to the member in the previous accounting period (financial year) with no member entitled to exercise more than 15% of the total votes available to members entitled to attend and vote.
Rotation of Directors
- A Director may not retain office for more than three (3) calendar years following the Directors’ election without submitting for re-election.
- A Director may only submit for re-election a maximum of two (2) times, resulting in three (3) consecutive three-year terms.
- Once this limit has been reached a Director may only submit for re-election one more time, but this first requires a request from the Chair (or a request from the Deputy Chair in the case of the Chair). Such a request may be made where the Board has a need for a specific skills and/or knowledge requirement. The request must be supported by the Directors with no more than one abstention or dissent.
- A Director who has reached the term limit (three (3) or four (4) consecutive terms, as applicable) may not submit for re-election again or serve as a casual Director or Alternate Director until the third annual Member’s meeting following the Director’s retirement.
- Nothing prevents a Director nominating as a candidate for election an unlimited number of non-consecutive terms.
Letter from the Chair, Kim Dalton
Annual General Meeting
Details of the Annual General Meeting will be provided in late September 2021.